University of Primorska Faculty of Mathematics, Natural Sciences and Information Technologies
SI | EN

Visas, permits and other paperwork for students

print

There are things you just can't avoid when you are moving to a new country. 

Just remember: patience and preparedness will get you a long way! And generally, do not try to tackle Slovenian administration on your own. Visit with a tutor or a buddy. 

The processes you need to go through depend on your personal circumstances and expectations. Generally, your country of origin will determine the procedures to a great extent, but you will have to make some decisions. Below is an overview of processes needed to be undertaken: 

  • All: once you are in Slovenia you will have to register your address, get a tax number and open a bank account
  • EU & EEA citizens: need to obtain residence registration certificate if you are staying here for more than three months
  • Swiss nationals: need to obtain residence permit if you are staying here for more than three months
  • Non-EU, EEA or Swiss citizens: need to obtain a longterm visa (type D) or a temporary residence permit

Specific processes are described below. Jump to the relevant section through the menu above. 

GOOD LUCK!


EU & EEA NATIONALS: RESIDENCE REGISTRATION CERTIFICATE

Who needs it? EU & EEA citizens
How can you get it? File an application at the Administrative Unit in Koper. 

Supply the following documents: 
  • Application form: available here
  • Passport / ID
  • Certificate of enrolment
  • Proof of sufficient means of subsistence (statement provided by the student is enough)
  • Proof of health insurance (blue card)
How soon should you arrange it? Within three months after arriving in Slovenia
Time needed Couple of months
Cost € 11.53
Where? Administrative Unit where you are staying. 

Administrative Unit Koper
Trg Brolo 4
6000 Koper

Office hours: 
Monday: 8 am – 12 noon and 1 pm – 3 pm
Tuesday: 8 am – 12 noon and 1 pm – 3 pm
Wednesday: 8 am – 12 noon and 1 pm – 6 pm
Friday: 8 am – 1 pm
IMPORTANT information to know (!) About visiting the Administrative Unit: 
  • They might speak only Slovene, so visit with a tutor or a buddy
  • Leave your telephone number and a telephone number of the person speaking Slovene (tutor, buddy)
  • Pick up the certificate when they call you
More info WEBSITE INFO TUJCI

 


 

NON-EU, EEA OR SWISS NATIONALS: LONGTERM VISA (type D)top

Who needs it? non-EU, EEA or Swiss citizens

More specifically, all who cannot enter Slovenia without a visa. Check here (choose your region and country and you will be able to see if you can enter Slovenia without a visa or not).
How can you get it? Ask for a longterm visa aka VISA D at the Slovenian embassy. Supply the following documents: 
  • Application form for visa D: available here
  • Passport (valid at least 3 months longer than the intended stay)
  • Signed copy of the passport
  • Biometric colour photograph – see requirements
  • Medical travel insurance
    • coverage of at least € 30,000
    • valid in Europe / Schengen countries
    • includes medical emergencies, urgent care, medical evacuation and repatriation of remains
    • valid for the entire period of applicant's intended stay
  • Proof of sufficient financial means
  • Letter of acceptance or letter of enrolment - provided by UP FAMNIT
  • prepaid express courier envelope (some embassies will send the passport with a visa to you via snail mail. You can thus avoid one visit to the embassy, but be sure to submit an envelope with your application)

The visa also serves as a basis for application for the residency permit in Slovenia; in this case, the FBI background check or country-specific equivalent is required with the visa application.

Please note: if you are applying for a RESIDENCY PERMIT on the basis of visa D, the background check can only be 3 months old on the date of the application for the residency permit and it needs to have an Apostille.
How soon should you arrange it? Between 3 weeks and 3 months before arrival in Slovenia. 
Time needed 2 weeks
Cost € 77
Where? At the embassy of the Republic of Slovenia.

Be aware that a long-term visa (visa D) can be issued only by the Slovenian embassy, while tourist visas can also be issued by other embassies of the EU. Check here to find the closest embassy.
IMPORTANT information to know (!) Check the embassy's webpage before launching an application. Contact your closest embassy to learn about the specific process at that embassy and schedule an interview if needed. 
More info WEBSITE OF THE SLOVENIAN MINISTRY OF FOREIGN AFFAIRS

 


VISA HOLDERS - REGISTERING WITH THE POLICEtop

Who needs it? All who have a visa and stay in private apartments immediately after arrival.

Those staying in organised accommodation (e.g. hostel, dorm, hotel, etc.) will be registered by the accommodation provider.
How can you get it? Visit the police station.
How soon should you arrange it? Within 3 days after your arrival in Slovenia.
Time needed Immediately
Cost Free
Where? Police Station Koper
Ljubljanska cesta 8
6000 Koper
IMPORTANT information to know (!) /
More info SLOVENE POLICE (only in Slovene)

 


NON-EU, EEA OR SWISS NATIONALS: TEMPORARY RESIDENCE PERMITtop

If you can enter Slovenia without a visa, you can, as a student, ask for the temporary residence permit once you are already here. Be sure to bring the documents you will need with you!

Who needs it? non-EU, EEA or Swiss citizens
How can you get it? File an application for a temporary residence permit for the purpose of studies.

Supply the following documents: 
  • Application form (permit for studies): doc or  pdf
  • Passport, notarized passport copy (valid at least 3 months longer than the intended stay)
  • Biometric colour photograph - see requirements
  • Health insurance
    • coverage of at least € 30,000
    • valid in Europe / Schengen countries
    • for countries with which Slovenia has an agreement, you bring the proof from your home country's health institute
  • Proof of sufficient financial means (currently € 385.05 per month) - if by the law of the country where you are coming from, your parents have to support you during your studies, you can bring the notirized statement from your parents stating the sum of support and international birth certificate
  • Police clearance certificate from home country, not older than 3 months and with Apostille
  • Two fingerprints (taken at the administrative unit or the embassy)
  • Certificate of enrolment 

All documents have to be translated into Slovene by a court-appointed translator!
How soon should you arrange it? If applying abroad: at least three months before your intended arrival in Slovenia

If applying in Slovenia: before your lawful stay in Slovenia ends (usually three months / 90 days or shorter if you have a visa)
Time needed Approximately three months
Cost € 66.54 + documents and translations
Where? At the embassy of the Republic of Slovenia abroad or at the Administrative Unit in Koper.

Be aware that you can ask for the residence permit at the Slovenian embassy, but not in other EU embassies. Check here to find the closest embassy and working time.

Administrative Unit Koper
Trg Brolo 4
6000 Koper

Office hours: 
Monday: 8 am – 12 noon and 1 pm – 3 pm
Tuesday: 8 am – 12 noon and 1 pm – 3 pm
Wednesday: 8 am – 12 noon and 1 pm – 6 pm
Friday: 8 am – 1 pm
IMPORTANT information to know (!) You have to pick up the permit where you filed an application. Be careful! If you can enter Slovenia without a visa and you launched an application at the embassy abroad, and you arrive in Slovenia before the permit was issued, you will have to go back to your country to pick it up.

Therefore, if you can enter Slovenia without a visa, we recommend you launch an application once you are already here! Be sure to bring the required documents with you (especially police clearance).

About visiting the Administrative Unit: 
  • They might speak only Slovene, so visit with a tutor or a buddy
  • Leave your telephone number and a telephone number of the person speaking Slovene (tutor, buddy)
  • Pick up the permit when they call you

WHEN YOU PICK UP THE TEMPORARY RESIDENCE PERMIT, ALSO BRING THE DOCUMENTS NEEDED TO REGISTER A TEMPORARY ADDRESS (see below)

​If you apply for the permit at the embassy abroad, check the embassy's webpage before launching an application. Contact your closest embassy to learn about the specific process at that embassy and schedule an interview if needed. 
More info WEBSITE INFO TUJCI

 


NON-EU, EEA OR SWISS NATIONALS: A VISA OR A TEMPORARY RESIDENCE PERMIT?top

If you are a regularly enrolled student, you will have to apply for a temporary residence. 

If you are coming for an exchange, you can choose whether you will apply for a visa D, or temporary residence permit. 

Main differences: 

  • Visa is processed much faster (2 weeks instead of three months)
  • Health insurance for visa can be more expensive

Generally, we advise: 

  • If you can enter Slovenia without a visa: apply for the permit once you are already in Slovenia.
  • If you need a visa to enter Slovenia: apply immediately for a long-term visa (visa D), unless you believe that this would be much more expensive than first getting a short-term visa (visa C) and then also launching a temporary residence permit request once already in Slovenia, due to the visit to the Slovenian embassy. In either case, check with the embassy before the final decision. Some embassies allow you to file a longterm visa application without a personal visit to the embassy, so you can arrange everything via mail! This significantly reduces the costs of your visa application. 

 


SWISS NATIONALS: RESIDENCE PERMITtop

Swiss nationals can reside in Slovenia for up to 3 months without any special permit. If they stay longer than 3 months, they have to obtain a residence permit.

Who needs it? Swiss citizens
How can you get it? File an application for a temporary residence permit.

Supply the following documents: 
  • Application form: available here
  • Valid Swiss travel document
  • Biometric colour photograph - see requirements
  • Health insurance
    • coverage of at least € 30,000
    • valid in Europe / Schengen countries
  • Proof of sufficient financial means
  • Certificate of enrolment 

All documents have to be translated into Slovene by a court-appointed translator!
How soon should you arrange it? Within three months after your arrival in Slovenia.
Time needed Few months
Cost € 66.54 + documents and translations
Where? At the Administrative Unit in Koper.

Administrative Unit Koper
Trg Brolo 4
6000 Koper

Office hours: 
Monday: 8 am – 12 noon and 1 pm – 3 pm
Tuesday: 8 am – 12 noon and 1 pm – 3 pm
Wednesday: 8 am – 12 noon and 1 pm – 6 pm
Friday: 8 am – 1 pm
IMPORTANT information to know (!) About visiting the Administrative Unit: 
  • They might speak only Slovene, so visit with a tutor or a buddy
  • Leave your telephone number and a telephone number of the person speaking Slovene (tutor, buddy)
  • Pick up the permit when they call you
More info WEBSITE OF THE SLOVENIAN EMBASSY IN BERN

 


ALL: REGISTRATION OF TEMPORARY ADDRESStop

Who needs it? Everybody

Exception: if you are staying in organised accommodation (ie. hostel, hotel, registered tourist accommodation provider), the owner of the place will register you.
How can you get it? Visit the Administration Unit. 

Supply the following documents: 
  • Copy of the rental contract or owner's consent that you can register your temporary address here - example of the consent (to be completed and signed by the owner of the place)
  • If you will be supplying a copy of the rent contract, also bring the original with you, as the administrative unit will compare the copy and the original
  • Passport / ID
  • If you had to obtain a temporary residence permit, bring it with you, or even better, arrange the registration when you pick up the permit
How soon should you arrange it? Within three days after your temporary residence permit or cetrtificate of residence has been issued. 

Slovene citizens should register their address within eight days after moving to the new locality. 
Time needed Immediately
Cost Free
Where? At the Administrative Unit in Koper.

Administrative Unit Koper
Trg Brolo 4
6000 Koper

Office hours: 
Monday: 8 am – 12 noon and 1 pm – 3 pm
Tuesday: 8 am – 12 noon and 1 pm – 3 pm
Wednesday: 8 am – 12 noon and 1 pm – 6 pm
Friday: 8 am – 1 pm
IMPORTANT information to know (!) About visiting the Administrative Unit: 
  • They might speak only Slovene, so visit with a tutor or a buddy
  • Leave your telephone number and a telephone number of the person speaking Slovene (tutor, buddy)
  • Pick up the permit when they call you
More info INFO TUJCI WEBSITE

 


ALL: HEALTH INSURANCEtop

Who needs it? Everybody

For the citizens of the following countries, their home insurance covers services in Slovenia:
  • EU, EEA, Switzerland: have your European Health Card (blue card) ready
  • Australia: Have your Medicare and passport ready
  • Macedonia: arrange RM/SI3 form
  • Bosnia and Herzegovina: arrange BIH/SI3 form
  • Serbia: arrange SRB/SI03 form
  • Montenegro: arrange MNE/SI03 form
Others have to arrange: 
  • Any travel insurance covering at least € 30,000 or
  • CORIS in Slovenia for foreigners: app. € 150 / three months  or
  • Compulsory health insurance: € 126.33 / month
How can you get it? Arrange proof of the insurance valid in Slovenia (see above) or organise health insurance through a private insurance company. 
How soon should you arrange it? Before arrival in Slovenia. 

If you need a temporary residence permit or visa before you enter Slovenia, then before you launch an application. 
Time needed Immediately
Cost Depending on the provider.
Where?
Health Insurance Insitute of Slovenia (ZZZS) Koper 
Martinčev trg 2
6000 Koper

Office hours: 
Monday: 8 am - 12 noon and 1 pm - 3 pm
Tuesday: 8 am - 12 noon and 1 pm - 3 pm
Wednesday: 8 am - 12 noon and 1 pm - 5 pm
Friday: 8 am - 1 pm
IMPORTANT information to know (!) /
More info STUDY IN SLOVENIA WEBSITE

 


ALL: TAX NUMBERtop

Who needs it?
  • Everybody who wants to open a bank account in Slovenia
  • Everybody who receives more than one income in a year
  • Everybody who receives a scholarship from the University of Primorska and/or ministry and/or other public bodies in Slovenia
  • Everybody for whom the ministry or university will pay for insurance
How can you get it? Submit application for entry of the individual into the tax register (DR-02 form): available here
How soon should you arrange it? When you need it. 
Time needed Immediately
Cost Free
Where? Ministry of Finance - Financial Administration of the Republic of Slovenia

Koper financial office 
Ferrarska ulica 30
6000 Koper

Office hours: 
Monday: 8 am - 12 noon and 1 pm - 3 pm
Tuesday: 8 am - 12 noon and 1 pm - 3 pm
Wednesday: 7 am - 12 noon and 1 pm - 5 pm
Friday: 8 am - 1 pm
IMPORTANT information to know (!) /
More info WEBSITE OF THE FINANCIAL ADMINISTRATION OF THE REPUBLIC OF SLOVENIA

 


ALL: BANK ACCOUNTtop

Who needs it?
  • Everybody who wants to do business through a Slovene bank account
  • Everybody who wants to work through student service
  • Everybody receiving a scholarship through the University of Primorska
How can you get it? Visit the bank branch office. 

Bring: 
  • ID / passport
  • Slovenian tax number
  • EU citizens: also their home tax number
How soon should you arrange it? When you need it. 
Time needed Immediately
Cost Residents (students staying more than 6 months): free

Non-residents (students staying less than 6 months in Slovenia): ca. € 5 / month + ca. € 30 for opening and ca. € 30 for closing the account
Where? Any bank you choose. Here are some: 
IMPORTANT information to know (!) Not all banks offer non-residential accounts. Unicredit Bank definitely offers them (package Globus). 

Citizens of some countries might have difficulties opening bank accounts. NLB bank was the only bank opening bank accounts for some nationalities. 
More info Visit the chosen bank webpage (links provided above). 

 


ALL: FIND WHERE YOU NEED TO GO (map)top

Use the map below to find the locations you need: 


INDIVIDUAL SUPPORTtop

To discuss individual situations, contact the international office via: